Event Process – COVID-19

Events Application Process During COVID-19

For IU/IUPUI schools, Departments and Offices, please follow the steps below to submit your event application. The application will be reviewed by multiple departments and campus leadership. You will receive updates from us regarding status and approval.

 For the purposes of this guidance, an event or conference is any non-credit bearing planned gathering of 25 or more people, whether public or private, indoor or outdoor, on- or off-campus, with a specific location, date, or time.

 Please note – when submitting your application you will be asked to upload the specific event plan that address Guiding Principles and Event Considerations, contingency plans for cancellation or transition to a virtual format, and a proposed floor plan of the event space. 

1. Find and Request Event Locations On Campus

Limited capacity in indoor spaces to allow for social distancing.

2. Complete UERC Event Application

Due to COVID-19, beginning August 1, 2020 and continuing until further notice, all events and conferences, both those hosted on university property and off-site, will require review by the University Event Request Committee (UERC) and approval by an executive vice president or designee.

UERC Event Application

COVID-19 Liability Release

Please download and share with all event attendees to be collected prior to or day of event.

3. Application Review

An application will be reviewed by leaders on campus, you might be contacted with additional questions if needed. You will receive approval/ denial notification for your event by our team.