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Products and Services

IUPUI Event Services is your resource for planning business, professional and community event on the campus of IUPUI. We provide comprehensive management service, from pre-conference planning to coordination of marketing, logistics and on-site support.

Our knowledgeable team will ensure your event runs flawlessly and efficiently. Our expert familiarity with the campus, facilities, and the greater Indianapolis area, enables us to take care of each and every aspect of your event. From booking the best meeting area to creating a budget, from arranging food and beverage services with Chartwells to reserving off campus accommodations, we will organize every element of your program and see it through with seamless execution.

Consultative Resource

  • Advise on available resources
  • Review event planning timeline and agenda and offer recommendations
  • Budget development
  • Review compliance with University policies and procedures
  • Support contracting with non-campus services

Sourcing

  • Site Selection for events on and off campus
  • Coordination of off-campus event needs
  • Source event support services
  • Work with Purchasing Department in contract negotiations for off campus services - hotel rooms, meeting space, food and beverage and other event support services

Scheduling

  • Reserve event space
  • Coordination of transportation between venues
  • Order outside vendor services for equipment and other event support requirements

Services

  • Event promotion and communication
  • Conference attendee coordination
  • Event space layout and set up
  • Presentation and Technical requirements
  • Food and beverage coordination with Chartwells
  • Parking services coordination
  • Safety and security services coordination
  • Manage overnight accommodation reservations
  • Event information communication to campus support services
  • Event material production and distribution
  • On-site event oversight and support

*The IU Conference Bureau services for payment processing will be integrated into the Events Management Team process.